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In SharePoint, users can download a copy of the document to their local computer. But when there is more than one document needs to be downloaded, you will have to do it one by one. Also, in SharePoint there is no option for downloading documents into a zip file. With BoostSolutions’ Bulk Zip&Unzip that is possible. More than that, Bulk Zip&Unzip enables users to download all versions of documents to a zip file.
This article will describe how to do it.
All versions of document are downloaded to the zip file
Create a library named as Product Brochures from the Document Library template on your SharePoint site with several documents and columns as following. You can create the document library based on your needs. Here we stored two WORD documents, a folder and a zipped file in the document library. Note the version of the documents in the document library.
Download the trial version of Bulk Zip&Unzip, and install it to your SharePoint server.
Navigate to the Product Brochures library prepared above.
Select the documents which you want to download as a zip file with all versions. Here we selected a single WORD document (the Cascaded Lookup Brochure), the folder (Permission Brochure) and the zip file (Brochures 2013).
Go to FILES tab, in the Zip & Unzip group, click Download as ZIP with All Versions.
Then, the selected documents will be downloaded as a zip file with all versions and saved to the Download folder on your local computer. The name for the downloaded zip file will be generated randomly.
Open the zip file, you will find that several folders have been created in the zip file with the same names as that of the selected documents in the document library. The selected documents have been compressed into separated folders with all of its versions in the zip file.
Click on each folder to look inside, you will see all versions of the selected document, sorted by the version number. For the folder Permission Brochures we selected in the document library, within the downloaded zip file, it has created a separated folder with the same name as that of the folder as well. So, all versions of documents in the Permission Brochures folder will be located in the folder Permission Brochures within the folder Permission Brochures in the zip file.
