How to hide details of the private events from Exchange calendar | Calendar Rollup - BoostSolutions App, Saas & Software for Microsoft 365, Microsoft Teams, SharePoint

How to hide details of the private events from Exchange calendar?

Once you collect and organize calendar events from Exchange into the Calendar Rollup Web Part, you may worry about the details of events which are marked as private in Outlook are exposed to other users. Calendar Rollup Web Part provides the features which hide the details of private events on the Web Part.

In this article, we will demonstrate how to hide private event details on the Calendar Rollup Web Part.

WHAT YOU'LL GET

The details are not shown in the tooltip for private event on Calendar Rollup Web Part

WHAT YOU'LL NEED

Calendar Rollup

The sample data we use for this case

There are some events in the outlook, the private events are marked as purple.

Hide details of the private events from Exchange calendar

Download the trial version of Calendar Rollup and install it to your SharePoint server.
Navigate to site where you have added the Calendar Rollup Web Part to, on top right of web part, there’s an integrated dropdown menu, select Add Calendar.

Or, click Calendar Rollup Settings and click Add new calendar in the Calendar Rollup Settings page.
In the Add Calendar page, select the Exchange Calendar.
In the Add or Change a Calendar page, specify a calendar name in General Settings section, keep other settings as default.
In the Data source configuration section, configure the following settings.

Exchange Version: select Exchange Online from the drop-down list.

Calendar Rollup can work with the following exchange versions: Exchange 2007 SP1, Exchange 2010, Exchange 2010 SP1, Exchange 2010 SP2, Exchange 2013, Exchange 2016 and Exchange Online. Because the settings are all same for different exchange versions, here we take Exchange Online as example.

Exchange Web Service URL: Enter the URL of your Exchange Web Service.

Enter user name and password: enter your exchange online account and password.
Click the Test Connection button to validate the connection.
In the Tooltip Settings section, select these five columns and add to the Display Columns box.
Keep other settings as default and click OK to add the calendar.
And then, you will find that the events of Exchange Online calendar are shown on the Calendar Rollup Web Part.

The private events are shown on the Calendar Rollup Web Part as “Busy” instead of event subject.
Hover the mouse on the private event, the details are not shown on the tooltip except the Start Time and End Time.
But if you hover the mouser on the normal event, the details are shown on the tooltip as following.