Adding a link to a file is more efficient

When communicating through email, adding a link to a file is more efficient than adding an email attachment. It ensures that the latest copy is being accessed and reduces network traffic and email storage.

When you work with library files, lists, and list items, you might want to use the link (or URL) for the file, list, or item. For example, a colleague may ask you to e-mail a link to a library document so they can quickly read it, you might want to save a link to a list item that contains useful information for you, or you want to enter the URL into a text box while editing a page.

E-mail the link of a library file or list

1. Navigate to the site containing the library or list for which you want to e-mail the link.
2. Click the name of the library or list on the Quick Launch, or click Site Actions, click View All Site Content, and then in the appropriate library or list section, click the name of the library or list.
3. Note A site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.
4. Do one of the following:

• For a library, do the following:

1. Select the library file.
2. In the library ribbon, click the Documents tab, and then in the Share & Track group, click Email a link.

• For a list, do the following:

• In the list ribbon, click the List tab, and then in the Share & Track group, click Email a link.

Note If you are working in a list, there is no need to select an item because the link that is created is for the entire list.

In the e-mail message, enter a username or distribution list, and then send the message.

Copy the link of a library file or list item

1. Navigate to the site containing the library or list for which you want to copy the link.
2. Click the name of the library or list on the Quick Launch, or click Site Actions, click View All Site Content, and then in the appropriate library or list section, click the name of the library or list.
3. Note A site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your administrator.
4. Select the library file or list item.
5. Right-click the file name or item Title, and then click Copy Shortcut.

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Check out SharePoint Lookup Boost, a “Related Information” link on Context Menu of SharePoint item to an overview page displaying all connected information of the item.