SharePoint Outlook Integration allows for dragging and dropping which simplifies moving e-mail files to SharePoint from Outlook. Without this tool, moving files from Outlook to SharePoint is a lot of work depending on how many files there you have. There are many reasons why SharePoint Outlook Integration will shorten the transfer of e-mail files process from Outlook to SharePoint.
With a section in the Outlook sidebar, you can now drag and drop right from Outlook’s interface. Dragging and dropping is not limited to a single file either, you could drag and drop as many e-mail files from your Outlook inbox by left click, hold shift and left click again. This way, transfer of bulk e-mail files are just a click away. This convenience lets you transfer as many e-mail files as you have in your Outlook inbox for increased expediency.
SharePoint Outlook Integration also gives you the opportunity to move e-mail attachments. This will allow you to separate attachments from irrelevant e-mails which allows for uploading only the attachment into a SharePoint lists/libraries.
Backing up e-mail files from Outlook to SharePoint requires renaming of every file because special characters in the file name are not allowed in SharePoint. This wastes time and is very inconvenient when moving an e-mail over to SharePoint. SharePoint Outlook Integration allows you to go around this of this process by saving the e-mail file with the existing title.
Entering in e-mail metadata is the most burdensome part of e-mail file transfer from Outlook into SharePoint. For every e-mail file transferred, there are several sections to help organize e-mails. Just imagine having several hundreds of e-mails to back-up, this would make backing up even more effort because of all the information you will need to input. This is tedious, and it also doesn’t add any value either. SharePoint Outlook Integration pulls all available metadata from your selected e-mails to simplify this process. It also fills in all the pulled e-mail information to help catalog e-mails and attachments.
To make the cataloging process more convenient, the system admin can create lists or libraries for certain departments or topics. This will not only help organize e-mails but it will make sure certain departments have the resources they need. Classifying e-mails has never been more convenient with SharePoint Outlook Integration.
There are more steps than meets the eye when e-mail files are dragged and dropped and because of this, many processes are usually overlooked. These features are the basic outline of moving Outlook e-mails and attachments to SharePoint. Download your free trial @ BoostSolutions’s Outlook Integration.
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