How to hide a column in a Request form in SharePoint

There are so many cases about how to use Column/View Permission in the real world. And this is one story from my customer.

One of our customer has a “Requests” link in our Help Desk system. The “Status” field should be set default in help desk requests list and read-only when users create new entry in the list. Same time, Status field must be visible to people in “Help desk operators” group.

Using Column/View Permission, we provide a solution: set the Status column read-only to all users except members of “Help desk operators” group, and here are the detail steps.

1. Enter the Column Permission Settings page, and add a permission part.

2. In Include Users section, specify the users or groups which you want to restrict to access the Status column. Here I specify the Site Collection Users group which contains all the groups and users in the site collection.

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3. The Site Collection Users group may contain the Help desk operators group, so we need to exclude this group in Exclude Users section as following.

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4. In Permission Settings section, click Add Column Permission. And set Status column read-only in New Item Form and Edit Item Form.

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After configurations, the Status column cannot be accessed in the New Item Form for end-users.

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Either cannot be edit in the Edit Item Form.

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But when members of Help desk operators group create or edit an entry, he/she can edit the Status column.

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